Indiana Emergency Medical Services Workforce Data Management Documentation

Abstract

This document outlines the data governance framework and management procedures supporting Indiana’s EMS workforce data collection initiatives. It details the roles of the IDHS EMS Commission as data owner, the Commission and Bowen Center as gatekeepers, and the Bowen Center as data steward, defining responsibilities for data security, quality assurance, and reporting. The document describes the development and implementation of REDCap-based surveys for EMS students and EMS professionals, including integration within the ACADIS system. It specifies procedures for data extraction, secure storage on designated directories, recoding of demographic variables—particularly multi‑select race and ethnicity fields—and preparation of analytic datasets using SAS and Excel. The documentation further explains the creation of standardized GIS maps with ArcGIS Pro and the compilation of renewal-year datasets for interactive Tableau dashboards published through the IU Tableau server. Overall, it provides a structured protocol for consistent, secure, and reproducible EMS workforce data processing and reporting.